Initial Production Paper Work to be Signed off!

In our group we had a certain amount of paper work to complete so that we could get the project approved. We decided to delegate certain tasks to each group member so that we could all have an input but also so that we could get it done in time to start filming. The four tasks were risk assessment, Schedule, Treatment and Synopsis. We would have also had to do location permissions but since our piece takes place solely on campus where we already have permission as students to film this was not necessary for us. Thankfully we did complete all paperwork to a good enough standard and we were able to get it all signed off and approved. Here is our paper work:

1. Risk Assessment (completed by myself and Connor)

BA (Hons) Digital Film & Screen Arts

RISK ASSESMENT

Production title: The Hunt for the Campus Cat

The contents of this risk assessment must be communicated to all students, staff, contractors, actors and persons involved.  In the case of a studio production a copy of this assessment must be displayed on set.

Campus:  Farnham
Course: Digital Film & Screen Arts	Unit	1	Year	1	Group	D
Student Producer name & phone number (NB - all students are responsible for safety in production): Connor Albinson: 07950964266  Billie Williams: 07772051596
Unit leader(s): Anne Parisio

Proposed date(s) and times(s)

Travel/Set up date(s) / time(s): 24/11/15 – 9:30 till 10:00 25/11/15 – 11:00 till 12:00 26/11/15 – 13:00 till 14:00 27/11/15 – 10:00 till 11:00

Shooting date(s) / time(s): 10:00 till 16:00 12:00 till 14:00 14:00 till 17:00 11:00 till 15:00

Pack down/travel date(s) / time(s): 16:00 till 16:30 14:00 till 14:30 17:00 till 17:30 15:00 till 15:30

1. Exact location of filming, including address & post code.

University for the Creative Arts, Falkner Rd, Farnham, Surrey GU9 7DS

1a. Location Permission

Mark where you are at with an X

Yes

In the process of getting it (incl details of where you have got to – ie email confirmation)

No

N/A

Do you have signed location permission?

x

Does your location require you to complete their own risk assessment? If so, attach it to this risk assessment.

x

Have you notified the local Council and Police? You must do so if you are doing any of the following: · Filming in a public place · Using weapons · Have cast in uniform

x

1b. Address & phone number of nearest Walk-in Centre or Minor Injuries Unit

Farnham Community Hospital, Hale Rd, Farnham, Surrey GU9 9QL

1c. Nearest bus and train stops to location / local taxi phone number

Train Station, Station Hill, Farnham, Surrey, GU9 8AD Local taxi 01252 722296

1d. Fire / emergency plan

Evacuate immediately University fire emergency points

1e. Work facilities – food & drink, toilets, secure storage etc

Facilities provided at the university

2. Brief summary of set & nature of filming / activity

Interviews in and around the university campus

3. Names and contact details of the production crew / cast / documentary participants. Add extra lines as you need to.

Name:

Role:

Contact number

Connor Albinson

Producer, Filming & Editor

07950964266

Billie Williams

Producer, Filming & Editor

07772051596

Ade Adewake

Sound & Editor

07958629255

TJ Tvedt

Presenter, Interviewer & Editor

07827737077

Maisie Mok

Interviewee

Chloe Slocombe

Interviewee

Sherry Leigh

Interviewee

4. Identify potential hazards; who could be affected; how they could be affected; and list the control measures that will reduce the risk. University H&S policies can be found here.

Hazards or hazardous activity

Who may be affected? Crew, actors, participants (documentary), crew, helpers, public. How may they be harmed? Type of injury or health problem that might result i.e. cuts, bruises, fractures, electric shock, burns etc.

List the control measures you will put in place to reduce risks from the hazards to an acceptable standard Control measures should ultimately reduce the overall risk. Do not purely rely upon providing Personal Protective Equipment or rely on just ‘being careful’

Evaluate the probability and consequence

Indicative values for P column (P = Probability) L = might happen, but unlikely M = could happen H = will probably happen

Indicative values for C column  (C = Consequence) L = can return to filming work after minor attention M = person unable to work for 3 days or longer H = permanent injury or death

P

C

Access/ Egress

Easy access no risk

N/A

L

L

Aircraft / flying

N/A

N/A

Allergens

Allergy of cats

Bring Benadryl and check everyone for allergies

M

L

Animal

Cats

Don’t touch unless you know they’re safe

M

L

Audience / public

Cast and equipment could cause obstruction to Students walking around campus, People may get upset about being filmed

Make students aware that we’re filming, don’t film anyone who objects, keep crew together, keep equipment tidy

H

L

Boats

N/A

N/A

Compressed gas / gas

N/A

N/A

Confined spaces

Studio could get crowded, exits could become obstructed

Only have the necessary people in there and keep exits clear at all times

L

L

Cranes, hoists, lifts & access platforms

N/A

N/A

Derelict buildings,  dangerous structures

N/A

N/A

Diving operations

N/A

N/A

Electricity

Studio lighting

Only inducted students to use

M

M

Falling objects

Studio lights

Make sure everything is secure

L

M

Fire

N/A

N/A

Generators

N/A

N/A

Glass

N/A

N/A

Hand tools

N/A

N/A

Hazardous chemicals

N/A

N/A

Heat / cold

Could get cold outside Could get hot in studio

Wear suitable clothes and take regular breaks Stay hydrated

H

M

Inexperienced / children / vulnerable persons

N/A

N/A

Location Lighting

Daylight, Studio lighting

Daylight -  No risk Studio - Only inducted students to use

H

L

Machinery

Camera equipment, microphone could fall

Use tripod, keep firm grip

L

M

Manual Handling

Could have to move table in studio

More than one person to help

L

L

Mines, excavations / tunnels / quarries

N/A

N.A

Noise

Students on campus

Focus microphone on interviewee

L

L

Physical exertion

Long week and long days, could cause exhaustion

Take regular breaks and schedule sensibly

M

L

Poor visibility / night shooting

Gets dark early

Film earlier stop when its too dark

L

L

Roadside working, traffic, vehicles

N/A

N/A

Scaffolding

N/A

N/A

Speed (running or other sport - not vehicles)

Walking around campus

Avoid big crowds/students

L

L

Stress

Lots of time with each other could cause stress

Stay calm, resolve issues instantly

L

L

Stunts

N/A

N/A

Trailing cables

Camera to mic cable could drag on floor, causing trip hazard

Have soundman hold it up when possible, keep cables neat and off floor. If stationary tape cable to floor.

H

L

Messy environment (equip / props)

On campus lots of obstacles

Clear area before setting up

M

L

Violence, aggression, public disorder, war

N/A

N/A

Visual effects: smoke, snow, fireworks

N/A

N/A

Water

N/A

N/A

Weapons

N/A

N/A

Weather

Rain could damage equipment, electrocute

Protect equipment and try to avoid shooting outside in rain, check weather forecast in advance. Use umbrella if needed.

M

M

Lone working

N/A

Always work as a group

L

L

Working at height

N/A

N/A

Other (list and add rows if necessary)

N/A

N/A

 

	Mark an X next to your choices
5. With control measures in place what is the likelihood of an injury or health effect?	Minor 1	X	Moderate 2		Major/Fatal 3
6. How likely is the most significant hazard to cause harm?	Unlikely 1	X	Likely 2		Very Likely 3
7. Calculate the risk score (use the figure which represents the highest risk of all present hazards)	Low 1-2	X	Medium 3-4		High 6-9

13. Signatures

The names below are confirming the date that they have read and discussed this risk assessment with the production team.  Based on the information supplied on this form it is noted that the control measures are considered appropriate and proportionate to the hazards identified.  At all times, students retain responsibility for their own safety and for those around them.

Student Producer:	Date:
Production Coordinator:	Date:
Unit Tutor:	Date:
Technician/Tech Tutor (supervising if studio based):	Date:
Estates Services Manager (where UCA routes, building features etc are impacted):	Date:
Resources Co-ordinator/Manager (Medium/High Risk):	Date:
Course Leader: (High Risk/International Shoot):	Date:
Health, Safety & Wellbeing Advisor (High Risk/International Shoot):	Date:

2. Schedule (completed by myself and Connor)

BA (Hons) Digital Film & Screen Arts

Production Schedule

Production Title:	The Hunt for the Campus Cat
Production Team:	Connor Albinson, Billie Williams, TJ Tvedt, Adeleke Adewale
Unit:	Immersion Documentary

Date	Tasks / actions to be undertaken	Equipment needed	Location
12|11|15	Production meeting to discuss ideas	Computers	Library
13|11|15	Tutorial with Anne, group decision on idea	Pen and paper	Annes Office
19|11|15	Production group meeting, designate roles, arrange interviews, fill paperwork, book studio	Computers	Library
23|11|15	Complete storyboarding, call sheets, shot list and get our production approved	Paperwork	G151
24|11|15	B32 Studio booked 9:30 till 1:30, interviews: Chloe Slocombe – 10:00am Maisie Mok – 11:30am Sherry Leigh – 12:30pm Films shots of the uni campus and housing	Canon XF305 camcorder, Headphones, fishpole 1.5m, Tripod, Microphone, XLR lead	Studio B32 Campus/Uni
25|11|15	Vox Pops – 11am onwards	Canon XF305 camcorder, Headphones, fishpole 1.5m, Tripod, Microphone, XLR lead	Campus/Uni
26|11|15	Filming detective shots, review footage	Canon XF305 camcorder, Headphones, fishpole 1.5m, Tripod, Microphone, XLR lead	Campus/Uni
27|11|15	Filler shots (anything extra we can add)	Canon XF305 camcorder, Headphones, fishpole 1.5m, Tripod, Microphone, XLR lead	Campus/Uni
30|11|15	Return equipment and begin edit	Adobe premier, Macs	JL Building
01|12|15	Continue edit	Adobe premier, Macs	JL Building
02|12|15	Continue edit, tutorial (maybe)	Adobe premier, Macs	JL Building
03|12|15	Continue edit	Adobe premier, Macs	JL Building
04|12|15	Finish edit	Adobe premier, Macs	JL Building
07|12|15	Peer assessment	Completed project	JL01D
08|12|15	Screening!	Completed project	Y19

3. Treatment (Completed by Ade, added to by Connor and TJ)

A Proposal and Treatment For ‘The Hunt For The Campus Cat’ Group D 25/11/15 TJ Tvedt, Ade Adeleke, Billie Williams, Connor Albinson Copyright © 2015

Treatment Programme title: The Hunt For The Campus Cat Duration: 5:00 – 7:00 minutes Genre: Noir/ Documentary Production Staff: Connor Albinson, Billie Willams, TJ Tvedt, Ade Adeleke Date: 25/11/15

Outline Production: Our Documentary is based on the relationship and affection expressed between humans and pets Target Audience: Students, Parents of students, animal enthusiasts Talent: TJ Tvedt, Connor Albinson, Maisie Mok, Sherry Leigh Visual Elements: Lighting: Natural lighting will be used in this documentary along with low key lighting created by the team for the noir style scenes Camera Movement: The camera will be on tripod most of the documentary keeping it still but pan movements, zooms, and tilts will be used. We will also use some hand held camera work to give the effect of observational documenting and show camera awareness  Editing: Vox pops will cut quickly together to shows answers from all the interviewees, title will fade in and out, cross fade from final presenter to the credits, credits will overlay a shot and fade out Setting: The documentary will be set in the university and around the student village. Actors: Connor Albinson as Presenter/reporter, TJ Tvedt as Detective J Callaghan/investigator Props: Briefcase, paperwork. Office scene: Jack Daniels, corkboard, pictures of the cat, yarn, stationary, lamp, post it notes, glass,  boxes, keys, pins, pack of cigarettes, picture Costume: For Callaghan’s character TJ will wear a shirt, tie, navy coat, watch, and trilby hat     Audio Elements:   Noir style audio will be implemented and jazz influenced instruments will be Primary and Secondary Research: Interviews with students, YouTube, Netflix, Vimeo Requirements and Resources: Practical lighting, camera equipment, microphone, production paperwork, positivity    Constraints and Contingency: Unable to document till project is approved and signed. Legal and Ethical Considerations: Students are not allowed to feed the cat and it is not allowed in housing

4. Synopsis (Completed by TJ)

«The Hunt for The Campus Cat» - synopsis

The Hunt for The Campus Cat, a contemporary, detective documentary, tells the story of J. Callahan, a hard-working, hard-smoking, 1920s-detective, on the hunt to solve a seemingly unsolvable case - who, what and where is the Campus Cat? A student documentary team follows Callahan as he desperately tries everything to investigate this mysterious feline, and it’s origins. After multiple interviews Callahan discovers that there might be more to this case than he originally thought. Is the cat even real? Could there be more than one cat? Or could it simply all be an illusion created by tired students, desperate to feel a connection to anything living?