Today I had arranged to meet Katherine, Nicole and possible Logan (didn't know if he was coming) to sort out the shoot schedule and the call sheets in preparation for the shoot in two days. However when I got there at the arranged time I discovered that none of them were in yet which was very frustrating as I didn't have all the relevant information to do these jobs myself. While beginning to look into the shoot schedule I then met the camera team in the Library who said they really needed to talk to me about the shot list.
I sat with the camera team and they explained to me that the video they had now seen last night from rehearsals now changes their whole shot list which they aren't very happy about. They also said it want clear what action was happening where. This was because we were not rehearsing in our actual set space due to the other group having their props in there. I discovered that one of the original scripts they had worked from was very vague and different from the script we actually worked from and a lot of information Logan gave to them verbally he left out the script therefore we didn't instruct the actors to do this. This issue was basically caused from a slight lack of communication between the Director Logan and the Camera team. I had to apologise to them and sit running through the rehearsal video to explain the action to them and where it is taking place. This helped them however it changed a lot of their shot list so I wen through helping them redo the parts of this shot list that needed redoing. their was so much that this took at least two hours with them to resolve. I also because we had only blocked out about 60% of action had to make an executive decision as the only director/producer present to write out what will happen in the rest of the action so that the camera team could make their shortlist for this and know that it wouldn't change again. I then informed Logan that he now needed to when he got in update his script ASAP to now match my actions/basic script I had made from the rehearsal video and from the shot list. He agreed he would do this when he got in with my assistance however because he showed up several hours later than he told me I left him to do this alone as I had no time to help and no energy left.
However while I was in the library waiting round for him I met Nicole (assistant producer) and we were going o make the shoot schedule however when I went to the new shot list that had been made just earlier this day I noticed that despite his promises Ollie (Gaffa) had still not filled out his section in which he was meant to say which lighting set up went with which shot. This meant I couldn't really make a Schedule for shooting because I needed to specifics of lighting so I could group all sets ups that were the same together to be shot at one time. I had to message him but got no response so contacted Katherine (Producer) and she went and got hold of him and told him he had to do this in the next hour. While I waited for this to be done I helped Nicole to fill in the call sheets as best as she could for now with out the schedule. We couldn't complete them obviously because we needed a shoot schedule to plan call times etc. We went as far as we could with it though. Then because I was still waiting for either Logan to show up and update the script with me or Ollie to complete his lighting set up list which neither of them had I moved on to use what I already knew about the lighting and make a basic shooting day schedule idea. Looking through all my notes I made the executive decision to have all the shots using the red lighting set up first on day one followed by all the blue lighting set up later on in day one. Then on day two of shooting I thought we should begin by filming all the close ups as these all use one key light set up. Then later in the day filming all the remaining shots which just use a naturalistic lighting set up. This plan was agreed via messenger with Katherine. Then because I still was unable to do the schedule fully myself and Katherine have agreed to meet very early tomorrow morning to sort it out before the Pre-light begins. Then we will hand this on to Nicole so she can finish the Call sheets which we began today. Then we can send all of this out to our team and the actresses tomorrow.
Today has been very stressful for me because due to lack of commitment from certain members of my group I am being forced to go above and beyond with my job role by also doing other peoples for them. However I am glad I managed to get the major problems resolved by the end of the day because thankfully we now have an updated script which Logan made based on the rehearsal and my plan. We also now have a finalised shot list and a lighting plan for each shot so tomorrow I can get straight on with the shot schedule and anything that will need doing then my focus will go onto the pre-light and the actual shoot!
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