We met Monday morning officially as a whole group just to make sure everyone knew their roles and what they had left to do before the shoot at the end of this week. Everyone attended apart from Logan and Ade who weren't able to make it.
We began by checking that everyone was happy with their roles on shoot day. People were apart from a few individuals who's roles on set weren't clear so we myself (AD) and Kat (Producer) set these to them and clarified what they needed to do. Chloe who is our storyboard artist will be Grip on set as she has had plenty of practice in our workshops with operating the Dolly. Nicole who is Assistant Producer will help her by also being Grip on set and a runner. Katherine has also offered to be a runner on set when she isn't doing anything with her producer role. Jay who is set designer is going to be checking continuity as we shoot and also a runner if needed. All the runner have also understood that they will need to step in and help with anyone who is struggling. We are also concerned about sound being recorded on set due to Ade our sound man having a lot of personal problems at the moment and therefore being unreliable so Katherine and Nicole have said they can step in and record sound on the day if needed and as I have done the workshop too I will be able to help with any of this. Katherine also informed me she thought out of me and Logan (Director) I should be the main person instructing and directing the actors as I had a larger understanding of how best to do this. I agreed to do this and Logan will instead keep an eye more generally on the whole piece and the more technical elements.
We then looked at Ollie (Gaffa) lighting plans he had drawn out and he explained his plans which were essentially to have natural lighting but then it flashes between red and blue at the tense moments. I got myself a copy of this to look at and work from and asked him to put which lighting set up goes with which shot on the shot list as he told me he was going to do this last week and still hadn't. I need this information as I need to make a shoot schedule. He agreed to get it done for me as soon as possible.
We then resisted the new storyboard Chloe had done and were all very happy with it.
Then Me and Kat explained to the rest of the group how rehearsals went on Friday night and we explained all the light changes and tweaks we made so they were aware. The one very annoying thing was though that Logan had made a video of this rehearsal to show the group yet he failed to upload it before this meeting like he said he would so we couldn't show them. Then we had him fail to update or send us the updated script which he was also meant to do before this meeting so again this hindered us as the camera crew etc were waiting to see it to finalise their shot list. Kat chased him up about this after the meeting and on Monday night we got the Rehearsal video but not an updated script.
Nicole also then ran us through what she had managed to purchase for the actors at the weekend in term of costume and we were all happy with this. Then Kat offered to provide the makeup we needed on set which was helpful. I need to just get the actors to try their costumes and have a backup ready if they are not right.
I then made Jay aware as set designer that he needed on Wednesday to finish dressing the set completely and also to construct and fit the wooden mirror frame which he has agreed he will do.
I felt like this meeting was helpful just to make sure we knew were everyone was at with their roles and to keep everyone up to date on what will happen in the shoot days. Me, Katherine and Nicole agreed to meet on Tuesday afternoon to make the shoot schedule and call sheets so we know what the next step is.
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